sharepoint-2013

SharePoint 2013 Advanced Feature Benefits

Sep 17, 2012
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The following is a list of some of the primary advantages of SharePoint 2013 over SharePoint 2010.

Search

Unlike SharePoint 2010, SharePoint 2013’s FAST search functionality does not require an Enterprise licence and is available out of the box in the standard edition. The newer search functionality would be a significant improvement on the SharePoint 2010 standard search which the current implementation is using.
In addition to creating an Enterprise Search Centre site, the SharePoint 2013 FAST Search would provide the following functionality:

  • Enhanced People search with expertise functionality
    Along with contact and organizational information; search results now display authored documents and information about past projects that can showcase a person’s expertise. Standard Microsoft contact cards, like those used by Outlook, provide a way to contact people directly from the search results.
  • Navigation enhancements
    Search results are logically grouped and provide query suggestions based on past results. The hover panel allows users to see additional data about an item in the search results without having to click the item.
  • Controlling search results
    With a result source, you can also restrict queries to a subset of content by using a query transformation. In SharePoint Server 2010, this kind of restricted query was called a search scope.

Work Management and Tasks

The Work Management Service Application in SharePoint 2013 allows users to aggregate tasks to a central location.

  • One location to manage
    Tasks from multiple locations across the entire SharePoint development can be viewed and organised in one location. This functionality is more advanced than simply rolling up lists as it can incorporate tasks from all locations that the user has access to on SharePoint. In addition, tasks from Outlook/Exchange can also be displayed and modified within the central location in SharePoint.
  • Custom views and grouping
    In addition to displaying the information in the consistent, branded environment of the intranet, the tasks can be grouped by Project. This means that staff who are involved in multiple projects will have an easy birds-eye view over all of their work.
  • Fully compatible with SharePoint 2010 tasks
    In addition to SharePoint 2013 standard task content types, the functionality can also use Task-107 and GanttTasks-150, both are SharePoint 2010 task content types.
  • Enhanced Task List
    The default Task list functionality has been significantly improved as part of SharePoint 2013. Task list now includes a Task Timeline (much like MS project), Days left for due date, Creating subtask option, Task quick edit mode.

Document Libraries

  • Use drag and drop
    SharePoint 2013 offers the ability to drag and drop files between your desktop or any location using File Explorer and SharePoint. This minor advancement could cut down clicks per user considerably, offering a much more fluid experience.
  • Shredded Storage
    Using SharePoint 2010 versioning on documents is surprisingly inefficient from a data storage perspective. Any change to a document, including metadata updates, results in a brand new copy of document being created within the database. In contrast SharePoint 2013 uses a new storage mechanism called shredded storage; this is functionality means that only the changes are saved between versions and not an entire copy of the document.
  • Quick Edit
    In SharePoint 2013 datasheet view is now called Quick Edit. While the functionality is very similar to what is available in SharePoint 2010, it now works with Managed Metadata as well meaning that mass editing of metadata is now easily available.
  • Full PDF Support
    SharePoint 2013 enhances the user experience for dealing with PDF files and provides full support to this file type out-of-the-box without installing PDF filters. As part of this, new functionality now exists within SharePoint to convert Word documents straight to PDF format and also save the document directly into the document library.
  • Find A File
    A new search box has been added to each Document Library which allows users quickly search for a specific file. The search filter is in real-time meaning the document list is filtered with every change of the search string.

Project Site Template

SharePoint 2013 includes a new Project Sites Template which provides out-of-the-box webparts and pages designed specifically to facilitate how Project Managers measure a team’s work efficiency throughout a specific project.

  • Project Summary
    The Timeline WebPart ties directly into the default tasks list to provide an overview of what tasks should be completed on any given date. The webpart can also be modified by editing the properties so that any other task list can be used for source data, including a completely different site or subsite.

Callout Functions

Microsoft has added a new framework for creating Callouts, notifications, and hover-over popups, in SharePoint 2013. The functionality can be used with lists, libraries and in search results as preview panes. While similar functionality has existed in SharePoint before, these callouts are fully customisable meaning that any information can be stored within these popups, including editable fields. The true advantage of this is that every aspect of the user experience can be tailored to the needs of the business. Rather than clicking in to a document’s properties, users will be able to see and edit exactly what they need from the popup callout.

  • JavaScript Based Customisation
    As an added bonus, the functionality is customised using JavaScript, much like the large majority of the custom work already in place on the existing environment. This means that adapting our in-house skills to utilise this will be a quick and easy process.

Cross-site (site collection) Publishing

Use one or more authoring site collections to author and store content and one or more publishing site collections to control the design of the site and to show the content. The authoring site collection contains catalogues, such as Pages libraries and lists, which contain content that is tagged with metadata. These catalogues are indexed by the search system and made available to the publishing site collection. The publishing site collection issues queries for data that has been indexed and shows it on web pages by using Web Parts that use search technology (Search Web Parts). You brand content on the publishing site by using master pages, page layouts, and display templates.

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